Accurate inventory and margins, disciplined receivables and payables, and weekly cash visibility for wholesale and distribution businesses.
Wholesale businesses live and die by working capital. Cash goes out to vendors before it comes back from customers, inventory ties up money on the shelf, and margins are only as accurate as your cost of goods sold. Freight, vendor rebates and volume discounts all move the real cost of what you sell. Without timely, reliable numbers, it is hard to know which customers, product lines or orders are actually making money.
Skyward provides outsourced accounting, bookkeeping and fractional CFO support for wholesale and distribution companies across San Diego County, from our office in Escondido. We reconcile inventory and COGS in QuickBooks Online, keep receivables and payables current, and deliver weekly cash flow reporting so you always know where you stand. Monthly statements and departmental budget-versus-actual reports show where performance is on plan and where it is not.
We know how quickly things can go wrong in this industry. When a wholesale commercial office furniture and installation company lost its controller suddenly, with no transition, our team stepped in to get invoices out, bills paid and records cleaned up. Today the company runs on weekly cash flow reporting, updated AR and AP reports, and monthly departmental reporting, all on a fixed monthly fee.
Services we typically run
What we handle
01
If inventory counts, landed costs and cost of goods sold drift out of line, your gross margin is a guess. We reconcile inventory to the books, review cost postings and help you adopt a consistent costing method. The result is margin reporting you can price and plan from.
02
Rebates, volume incentives and inbound freight change what a product really costs you, but they often arrive late or land in the wrong account. We track rebates you are owed until they are paid and work with your CPA on how they are recorded, so margins reflect the true cost of goods.
03
Slow-paying customers and early vendor payments can squeeze a profitable business. We keep receivables and payables current, deliver updated aging reports, and help you plan when to pay vendors so you protect both cash and supplier relationships. Your team gets a clear collections list instead of a vague sense that money is owed.
04
In a high-volume business, a monthly view of cash is often too late. We provide weekly cash flow reporting that shows what came in, what went out and what is coming due, so purchasing and payroll decisions are made with current numbers.
05
Many distributors also deliver, install or assemble what they sell, and that work has its own labor and subcontractor costs. We set up job tracking so service work is costed separately from product sales, and departmental budgets so sales, warehouse and installation teams can each see their own numbers.
Case study · Wholesale furniture & installation company
When a sudden accident left a wholesale furniture and installation company without its controller, Skyward stabilized the books and built a structured, data-driven financial process.
Read the case studyFAQ
Yes. We work with inventory in QuickBooks Online and, where your operations need more, with the inventory or order system you already use alongside it. We reconcile inventory balances to the books, review COGS postings and make sure your margins are reported accurately.
Yes. We set up job or project tracking so materials, labor and subcontractor costs are assigned to each job. You can compare actual costs to the original quote and see whether your service work is earning its margin alongside product sales.
A weekly view of cash received, cash paid out and the current balance, along with upcoming receivables and payables. It is designed to help you decide when to buy inventory, when to pay vendors and whether collections need attention, using current numbers rather than last month's.
Standard onboarding takes about a week. In an urgent situation we start with triage: getting invoices out, paying critical bills and stabilizing the records, then build toward a full monthly close. We have done exactly this for a wholesale furniture and installation company that lost its controller without warning.
We work on a fixed monthly fee based on the scope of work, with a six-month initial commitment and month-to-month after that. The fee does not rise with order volume, which keeps it predictable in busy seasons. Contact us for a quote based on your business.
Services
A full accounting department without the overhead: classifications, reconciliations, AP and AR support, month-end close and reporting, delivered by one steady team for a fixed monthly fee.
Strategic finance without a full-time salary: cash-flow forecasting, budgets, KPIs, board and lender reporting, pricing analysis and a finance function built to scale.
Monthly statements, budget versus actual by department, AR and AP aging, weekly cash reporting and KPI dashboards in Power BI, Excel or Google Sheets.
Annual budgets, rolling forecasts, scenario planning and financial projections for launches and fundraising, built in models your team can understand and use.
QuickBooks Online setup, migration and clean-up, workflow automation, a secure Karbon client portal and Excel, Power Query and Power BI tools that cut manual work.
Tell us where your finance and HR operations stand today. We'll map out what fixed-fee support would look like — usually live within about a week.
